Yes! If the private stay takes place at the same location, reimbursement should be straightforward and will likely not cause any issues.

If you travel to/from another location, things might get trickier as Personnel/Finance will deduct a certain amount of the flight price.
See here for details or contact Michael.

For the travel request, only choose the dates of the work related part.

Yes. If your travel costs exceed € 500,- you can ask for an advance payment (Reisekostenvorschuss) for your spendings. (€ 500,- is also the payment's minimum amount.)

In this case, the travel request has to be submitted and approved at least one month before the trip. Furthermore, reimbursement must happen through the app "Travel accounting" afterwards.

Travel advances are not possible when filing a Leave of Absence.

Please click on the links below to find your contact persons:

• Time officers
• Travel officers

Academic university staff

According to the job group scheme for academic staff (referred to as ‘staff members in science / art’ in the Collective Bargaining Agreement), academic staff members are allocated to the job groups A1, A2, B1, B2 and C.
The data refers in principle to an employment 40 hours per week (gross salary).

• Job group A 1 – university professors appointed on the basis of an appointment procedure (section 98 and section 99 of the 2002 Universities Act)
• Job group A 2 – academic staff with whom a qualification agreement was concluded
• Job group B 1 – university assistants (referred to as ‘assistant professors’ in the Collective Bargaining Agreement), senior scientists, senior lecturers and project staff who have completed a master’s or diploma programme
• Job group B 2 – lecturers
• Job group C – student staff and project staff who have not completed a master’s or diploma programme

General university staff

According to the Collective Bargaining Agreement for University Staff, all staff members are allocated to job groups I to V depending on fulfilment of classification criteria. Every job group comprises two qualification levels, to which the staff members are allocated: the basic level and the regular level.

The basic level applies to

• staff members who are employed in the relevant occupation for the first time (in particular high school or university graduates),
• staff members with no previous job-specific experience, or
• staff members who have been reallocated from lower job groups.

The regular level applies to staff members after three years at the basic level of the same job group.

An advancement to regular level is possible earlier than after three years

• if proof of previous job-specific experience is provided, or
• if the staff member has been reallocated from a lower job group and would have to be allocated to the basic level of the higher job group as laid down in article 53, para. 2 and already possesses the required knowledge and experience, or
• if s/he has successfully completed subject-specific internal and external measures of continuing education and training to improve or expand his/her skills.

Please click on the link to see the current numbers.

Gehaltsschema des Kollektivvertrags Wissenschaftliches Universitätspersonal Allgemeines Universitätspersonal

Here's some ➥quick guides with pictures for the online forms:

• Travel request
• Travel accounting (allowances and approved travel request)
• Reimbursement of travel costs (no allowances)
• Reimbursement of material costs/online conference fees

If you have any further questions, please contact Michael Dorninger.

When travelling to any place outside of Vienna, either a Leave of Absence/Freistellung or a Travel Request/Reiseantrag has to be filed.

Leave of Absence:

• the employee wants to travel
• the employee receives income from the host institution
• deadline: two weeks before the trip*
• reimbursement of receipts (no food in FWF projects)
• form: PA/F7

Travel Request:

• the employee has to travel
• deadline: depends on project leader/Dean's office*
• reimbursement of receipts and allowances (per diems, kilometre allowance for car and train)
• online: HR&FI services -> Travel requests

A1 form:

If you are travelling to EU countries (other than Germany) or to Iceland, Liechtenstein, Norway, Switzerland or the UK, you also have to file a request for an „A1-Bescheinigung“ with BVAEB.

When filing a travel request, the system guides you through it.

Additionally, please add the following info in the field "note for trip" directly in the travel request:

• name of host organisation
  
• address abroad (e.g. hotel)
• the phrase "I hereby confirm that no income will be received from third parties during the business trip."

When applying for a leave of absence, please send the signed form to wien.zentralegruppe@bvaeb.sv.at with the subject line "A1-Antrag für xxx" - xxx being your 10-digit social security number.

*The A1-Bescheinigung should be requested one month before the trip.

If any questions remain, please contact Michael Dorninger.

You can find the amounts for the allowances here!

If you are a professor, you can claim allowance level 3, all others are ranked as 2A.

Yes! If you do not already have additional insurance (e.g. through a credit card), one option is HanseMerkur.

Please go to our webpage ➥ COST CONTROL to find several cost calculation tools.

projektSERVICE can give you a projection of your planned personnel costs

finanzen personalkosten personal kosten berechnung planung

Please find here the ➥Affirmative Action Plan for the Advancement of Women and Gender Equality of the University of Vienna, which can be mentioned in your application.

frauenförderung sex-specific and gender-related issues

If you want to create a work contract for you our for a project member you have to fill out the form [PA/AP].

Please sign this form and sent it with all necessary documents (see [PA/AP] page 3) to projektSERVICE.

In addition projektSERVICE needs

• the u:account-ID of the future employee (if you don't have a u:account you can create one here: u:account)
  

and

• the SAP-Position-Number (SAP-Planstellennummer) of the employment - see the ➥Guide: SAP-Planstellennummer

projektSERVICE will send the documents to Human Resources and Gender Equality - this has to be done 14 days before the begin of the employment.

arbeitsvertrag anstellung projekt mitglied phd postdoc aufnahmebogen

The management of the vacation days is done in the system HRFI.

erholungsurlaub urlaubstage angestellt*innen verwaltung von urlaubstage fiori urlaubsplanung bewilligung

The new successive contract regulations entered into force on October 1st, 2021.
It depends on the following three components:

1. Maximum duration limit: 8 years in total
2. Maximum number of fixed-term contracts: usually three fixed-term contracts in total
3. There are also certain exceptions (e.g. professors, project staff, lecturers, substitute personnel ...)

There is no distinction between full and part time.

The maximum duration limit (8 years in total) does not get reset after a time interruption/break between fixed-term employment contracts.

Generally, when determining the maximum duration limit (8 years in total), employment contracts concluded before October 1, 2021 must also be taken into account. However, there are certain employment contracts that are excluded. If, and to what extent, certain employment contracts are not taken into account depends on the intended future employment or group classification.

If an existing employment contract as a project staff member is extended (in the same project), then the old legal situation continues to apply. This also applies in the event of a one-time extension (one-time extension to 10 or 12 years according to the current legal situation).

Please find in ➥intranet the information for the new Successive contract regulations.

neue kettenvertragsregelung 8 jahre maximale dauer maximale anstellung verlängerung projekanstellter projektmitglied

Please go to ➥ Managing u:account. It can be created by the new employee and is needed for an employment contract.

arbeitsvertrag u-account aufnahmebogen anstellung

Please contact projektSERVICE for visa counseling.

For an overview of visa regulations, please follow this link: https://oead.at/en/to-austria/entry-and-residence

visa probleme visa-probleme einreise rechtliche hilfe

"Aufnahmevereinbarung" is a formal document issued by the university's personnel department. It confirms the intended employment and is issued for the purpose of visa application. To prepare it, personnel department needs to receive the completed personnel sheet (form [PA/AP]), including all supplemental documents listed within, except for the visa or residence title, of which a copy has to be forwarded after receipt.

visa probleme visa-probleme einreise rechtliche hilfe

Please find here the "Framework conditions for working at the University of Vienna and for working from home during the pandemic":

https://wiki.univie.ac.at/pages/viewpage.action?pageId=176656665

home office regelung covid19 covid-19 pandemie

Please follow the link of "Sprachenzentrum Universität Wien": https://sprachenzentrum.univie.ac.at/en/german-courses/

deutschkurse deutsch kurse deutsch lernen

Before arrival of the guest please fill out the ➥VISITOR-FORM. An office request and a hotel reservation request can be placed there.

After the visit Michael Dorninger (michael.dorninger@univie.ac.at) [office 10.140] can help you with reimbursement of the costs from your project account. Please use form ➥[FIN/K2] for reimbursement.

gast gäste einladung büro hotelreservierungen besuchen

For the Standard personnel costs and gross salaries for FWF project proposals please visit the following web-page:
https://www.fwf.ac.at/en/research-funding/personnel-costs/

For calculating the net salaries please use this tool:
http://onlinerechner.haude.at/bmf/brutto-netto-rechner.html

brutto netto lohn gehalt personalkosten netto gehalt

Please follow the the guide "(un-)used project funds [FWF]" in [PROJECT].

verfügbare Projektmittel unverbraucht available unused Projektübersicht Rest verfügbare mittel