Guide: Reimbursement of travel costs
- 1. Choose the app "Reimbursements" in the section "Invoices, Travel & Financial Reports".
- 2. Click on the "+" at the top to either create a new claim or to use an old claim as a template.
- 3. Choose "Yes".
- 4. Choose "It is a claim for reimbursement only on production of receipts".
- 5a. Choose "Reimbursement of travel expenses only on production of receipts".
- 5b. Choose "Receipts of travel expenses".
- 6. Click on "Create claim for reimbursement of travel expenses".
- 7. Indicate your travel period (not the dates of the receipts).
- 8. Best name yourself as the contact person - only you have access to the reimbursements you're uploading.
- 9. The Faculty's unit number is "506".
- 10. Change to "Enter an internal order number" and look for the right project by typing its name or number. If your project is funded by FWF, choose the number ending in -21.
- 11. Enter one receipt at a time by clicking on "+ New receipt".
- 12. Don't forget to change the currency if the receipt is not in Euro.
- 13. Add a receipt by clicking on "Browse" and wait until it's uploaded.
- 14. Save the receipt and repeat the process if you want to add more.
- 15. Click on "Submit claim" to finish the process. If you don't want to submit yet, you can also save the request to edit it later.
