1. You have to upload
   • a PR-abstract (Specifications PR summaries) in German and English,
   • a copy of your residence registration="Meldezettel" or your passport and also
   • the Data Management Plan (DMP)
   into ELANE. For a definition of research data please see Concordat on Open Research Data.
2. Please define the date of project start:
   
   • 0-6 months after the descision you don't need any explanation
   • 6-12 months after the descision please send a short explanation for the delayed start to FWF
   • >12 months the FWF board has to decide (not recommended!) 

3. FUNDING-CONTRACT:

   If you start an ESPRIT-project you have to fill out the "Grant areement data" in ELANE. Our dean Univ.Prof. Dr. Radu Ioan Bot (4277 50772, radu.bot@univie.ac.at) is the "Authorised signatory" - not you! Please bring the funding contract to projektSERVICE. It has to be signed by our dean (not by you!). In addition to the funding contract we also need the "Unterstützungserklärung der Mentorin/des Mentors", signed by your mentor.
   
   If you start another project except ESPRIT you can sign the funding contract and bring it to projektSERVICE.

projektSERVICE will deliver the funding contract (and the "Unterstützungserklärung" for ESPRIT) to FWF.

Please don't forget: If you finance your employment by your project you have to apply for your an employment contract.

beginn daten forschungsdaten start des projekts fördervertrag förderungsvertrag unterschrift reisepass arbeitsvertrag anstellung

If you want to create a work contract for you our for a project member you have to fill out the form [PA/AP].

Please sign this form and sent it with all necessary documents (see [PA/AP] page 3) to projektSERVICE.

In addition projektSERVICE needs

• the u:account-ID of the future employee (if you don't have a u:account you can create one here: u:account)
  

and

• the SAP-Position-Number (SAP-Planstellennummer) of the employment - see the ➥Guide: SAP-Planstellennummer

projektSERVICE will send the documents to Human Resources and Gender Equality - this has to be done 14 days before the begin of the employment.

arbeitsvertrag anstellung projekt mitglied phd postdoc aufnahmebogen

Please become familiar with the administration of your project by reading following guidelines:

• for §26 projects (FWF):
  guidelines FWF projects, Leitfaden FWF Projekte
• for §27 projects:
  guidelines §27 projects, Leitfaden §27 Projekte

beginn budget finanzen

In your documents from FWF you will find a form called "Überweisungsanforderung". With this form you can request money for non-personnel costs from FWF. Please use this form before non-personnel costs arise. The requested amount should last for about six months.

This form can be sent as a scan to FWF.

sachmittelkonto reisekosten minus sachmittelkosten sachmittel kosten

To get a document signed digitally you can use u:sign.

Please note: In order to use u:sign, you need an active Handy-Signatur (mobile phone signature).

digitale unterschrift contract vertrag