Which form do I need to fill out before going on a work trip?

When travelling to any place outside of Vienna, either a Leave of Absence/Freistellung or a Travel Request/Reiseantrag has to be filed.

Leave of Absence:

• the employee wants to travel
• the employee receives income from the host institution
• deadline: two weeks before the trip*
• reimbursement of receipts (no food in FWF projects)
• form: PA/F7

Travel Request:

• the employee has to travel
• deadline: depends on project leader/Dean's office*
• reimbursement of receipts and allowances (per diems, kilometre allowance for car and train)
• online: HR&FI services -> Travel requests

A1 form:

If you are travelling to EU countries (other than Germany) or to Iceland, Liechtenstein, Norway, Switzerland or the UK, you also have to file a request for an „A1-Bescheinigung“ with BVAEB.

When filing a travel request, the system guides you through it.

Additionally, please add the following info in the field "note for trip" directly in the travel request:

• name of host organisation
  
• address abroad (e.g. hotel)
• the phrase "I hereby confirm that no income will be received from third parties during the business trip."

When applying for a leave of absence, please send the signed form to wien.zentralegruppe@bvaeb.sv.at with the subject line "A1-Antrag für xxx" - xxx being your 10-digit social security number.

*The A1-Bescheinigung should be requested one month before the trip.

If any questions remain, please contact Michael Dorninger.